Privacy Policy
Effective date: March 25, 2026
Organization: Broomfield Rotary Charitable Foundation, Inc. (“we,” “us,” or “our”)
Contact: P.O. Box 332, Broomfield, CO 80038
Email: bvagher+sweep@gmail.com
Introduction
This Privacy Policy describes how Broomfield Rotary Charitable Foundation, Inc. collects, uses, shares, and protects personal information when you interact with our nonprofit fundraising sweepstakes campaign, including through our website, donation and entry flows hosted on our platform provider (for example, TapKat), and related communications.
Information we collect
We may collect the following categories of information when you participate in the campaign or contact us:
- Identity and contact information: Name, email address, telephone number, and mailing address.
- Transaction information: Donation or payment details processed by our payment partners (we generally do not store full payment card numbers on our own servers).
- Sweepstakes and campaign information: Information you submit through website forms or the sweepstakes entry process, including entries, confirmations, and related records.
- Communications: Messages you send to us and records of support requests.
- Technical information: Basic device and usage data collected automatically by our website or service providers (such as IP address, browser type, and pages viewed), where applicable.
How we use information
We use personal information to:
- Process sweepstakes entries and donations, including confirming eligibility-related records as required for the campaign.
- Send transactional and informational communications, including email and SMS confirmations, receipts where applicable, and campaign updates related to your participation.
- Provide customer support and respond to questions about entries, donations, or the campaign.
- Operate and secure our campaign, including fraud prevention, troubleshooting, and compliance with law.
- Maintain internal records as appropriate for a nonprofit fundraising program.
We use SMS and email for transactional and informational messages tied to sweepstakes participation, donations, and campaign operations—not for unrelated promotional “blasts.”
SMS text messages (important)
Consent. When you provide your mobile phone number and clearly opt in to SMS (for example, through a website form or checkbox), you agree to receive transactional and informational text messages from or on behalf of Broomfield Rotary Charitable Foundation, Inc. about your sweepstakes entries, donations, confirmations, reminders, and related campaign updates.
Message types. Messages may include confirmations, updates, and reminders associated with the campaign.
Frequency. Message frequency varies based on your participation and campaign activity.
Charges. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages.
Opt-out. You may opt out of SMS at any time by replying STOP. After you send STOP, we will send a confirmation message and you will no longer receive SMS from this program unless you opt in again consistent with applicable law.
Help. For assistance, reply HELP or contact us at bvagher+sweep@gmail.com.
Age. Our SMS program is intended for users who are 18 years of age or older (or the age of majority in their jurisdiction, whichever is greater).
How we share information
We do NOT sell or share personal information with third parties for marketing purposes.
We may share information in limited circumstances, including:
- Payment processors to process donations and related transactions securely.
- Platform and communications providers that help us run the campaign, such as TapKat (sweepstakes platform) and Twilio (or similar providers) for message delivery, solely to provide the services we request.
- Professional advisors (for example, attorneys or accountants) where necessary, under confidentiality obligations.
- Authorities when required by law, legal process, or to protect rights, safety, and integrity of the campaign.
Service providers are permitted to use information only as needed to perform services for us, consistent with their roles.
Data security
We maintain reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, or misuse. No method of transmission or storage is completely secure; we cannot guarantee absolute security.
Data retention
We retain personal information for as long as needed to operate the campaign, meet legal and accounting obligations, resolve disputes, and enforce our agreements. Retention periods may vary depending on the type of record and legal requirements.
Your choices and rights
Depending on where you live, you may have rights to access, update, or delete certain personal information, or to object to or restrict certain processing. To submit a request, contact bvagher+sweep@gmail.com and include enough detail for us to verify and process your request. We will respond consistent with applicable law.
You can also stop SMS anytime by replying STOP, as described above.
Children’s privacy
This campaign is not directed to children under 13, and we do not knowingly collect personal information from children under 13 in violation of applicable law.
Links and third-party services
Our website or embeds may link to or integrate third-party services (such as TapKat checkout or payment flows). Those services have their own privacy practices. We encourage you to review their policies.
Changes to this policy
We may update this Privacy Policy from time to time. We will post the updated version with a new effective date and, where appropriate, provide additional notice.
Contact us
Broomfield Rotary Charitable Foundation, Inc.
P.O. Box 332, Broomfield, CO 80038
Email: bvagher+sweep@gmail.com